non dot urine specimen collection guidelines

You can email the site owner to let them know you were blocked. The action you just performed triggered the security solution. 0000002690 00000 n It can vary from state to state. 0000000592 00000 n By clicking sign up, you agree to receive emails from WorkplaceTesting and agree to our Terms of Use and Privacy Policy. 11. (6) Result of the test (i.e., positive, negative, dilute, refusal to test, testcancelled) and the date the result was verified by the MRO. All confirmed positive specimens must be retained by the laboratory for a minimum of 1 year. Note: Couriers, postal employees, and other personnel involved in the transportation of the sealed shipping container arenotrequired to make, and should not attempt to make, additional chain of custody entries on the custody and control form. DOT Urine Specimen Collection Guidelines for the U.S. Department of Transportation Workplace Drug Testing Programs (49 CFR Part 40)Revised October 1, 2010 [previous editions become obsolete].These guidelines apply only to employers and individuals who come under the regulatory authority of the U.S. Department of Transportation (DOT) and those individuals who conduct urine specimen collections . It does not have to be a picture identification or include the collector's home address or telephone number. A list of certified. In all cases, the SAP must refer the employee to an appropriate education and/or treatment program. Some of the additional substances that can be tested for in a non-DOT urine drug test include: Non-DOT urine drug tests come with a little more flexibility. Examples written instructions for drivers and collection site personnel are provided in the appendix at the end of this chapter. An official website of the United States government Here's how you know. Access to the site must be restricted during specimen collection. adulteration testing, DNA, additional drugs) may be conducted on this excess urine and the employee has no right to demand that the excess urine be turned over to the employee. Procedures for collecting urine specimens shall allow individual privacy unless there is a reason to believe that a particular individual may alter or substitute the specimen to be provided. An overview of key steps and criteria for the collection process follows. These laboratories have been rigorously inspected and tested and meet the highest standards for analytical competence. Provide the MRO with copies of 49 CFR part 40 and part 382. 4. 0 1536 0 obj <>stream An employer must provide to the collector the name and telephone number of the appropriate DER. (c) Any other identification allowed under an operating administrator's rules. Click to reveal At least 15 ml shall be poured into the other bottle, to be used as the split specimen. However, at a minimum, the employee is subject to six unannounced follow-up tests in the first 12 months of safety-sensitive duty following the employee's return to safety-sensitive functions. A separate void (act of urination) is used to collect the specimen under company authority. Additionally, when a split specimen bottle is full and subsequently frozen, it may cause the bottle material to crack and then leak during transit as the specimen thaws. The collector then informs the employee that he or she may leave the collection site. DOT regulations require that all urine specimens be collected at an appropriate collection site. Drug Test Types: When to Use 5, 7, or 12 Panel Urine Screening, An Introduction to Opiates and Drug Testing. These companies must conduct DOT drug testing first and any non-DOT drug testing must be carried out separately to DOT testing. If the employee fails or refuses to initial the seals, the collector must note this in the "Remarks" line of the CCF and complete the collection process; this isnotconsidered a refusal to test. The requirements for the proper way to fill out the Custody and Control Form (CCF) are found at 49 CFR, section 40.45. Inspect the collection room before and after each specimen collection. Note: Since the specimen bottle is now sealed with tamper-evident tape and does not have to be under the employee's direct observation, the employee is allowed to wash his or her hands if he or she desires to do so. More than one sealed plastic bag can be placed into a single shipping container if there are multiple collections. The collector or collection site must ensure that each shipment collected is shipped to a laboratory as quickly as possible, but in any case within24 hoursor during thenext business day. The SAP is the sole determiner of the number and frequency of follow-up tests and whether these tests will be for drugs, alcohol, or both, unless otherwise directed by the appropriate DOT agency regulation. These instructions should be available at all times for reference and may be provided in a checklist format to allow the collection site personnel to indicate when each step in the collection process has been accomplished. As a collector, you must immediately conduct a collection under direct observation if you are directed by the DER to do so. This information may help the employee remember what medication he or she may have taken if a positive result is reported by the laboratory to the MRO. If the driver is still unable to provide an adequate specimen, testing shall be discontinued and the employer notified. Once a positive test result is verified, the MRO signs the verification statement of Copy 2 of the CCF. They may opt to screen the employee for the five drugs tested for DOT employees. complete copy of 49 CFR part 40 to the contract facility representative and require compliance with all applicable DOT requirements as part of the contract. Non dot urine specimen collection guidelines jobs The report also must contain the MRO's name, address, and phone number, the name of any person other than the MRO reporting the results, and the date the electronic results report is released. rinted collector name and no collector signature. The collector shouldnotpour the specimen into new bottles. If directed by the MRO, the laboratory shall forward the split-specimen bottle (with seal intact), a copy of the MRO request, and the split-specimen copy of the CCF to a different DHHS-approved laboratory. 17. Identification of either a controlled substance or its metabolite in the urine indicates use of the controlled substance in the recent past. If identity cannot be verified, the collection should not proceed. Keep in mind that the return-to-duty test cannot be conducted until the SAP makes the follow up interview and you receive the fit for duty letter. The collector then ensures that all copies of the CCF are legible and complete. Specimens in plastic bags, which have not been placed into shipping containers or which are awaiting a laboratory courier, must be kept in a secure location. The collector removes Copy 5 from the CCF and gives it to the employee. The donor initials the labels, verifying that the specimen is his/hers. The collection site personnel are responsible for the integrity of the specimen collection and transfer process and for ensuring the dignity and privacy of the donor. 0000001448 00000 n 1. Remember, the urine specimen collector is the person responsible for collecting the urine sample from the employee. Office of Drug & Alcohol Policy & Compliance. You may also wish to establish collection sites on your premises. Human Services Mandatory Guidelines for Federal Workplace Drug Testing Programs (82 FR 7920) dated January 23, 2017 (effective October 1, 2017). When an employee is asked to remove his or her hat or head covering, and refuses to do so based on religious practice, the collector may exempt the employee from removal of the head covering, unless the collector has an observable indicator that the employee is attempting to hide inside the head covering adulterants or other substances which may be used in an attempt to adulterate or substitute a specimen. (The employee may be permitted to do this, however, the recommended "best practice" is for the collector to perform this procedure.) PDF Specimen Collection Handbook - Substance Abuse and Mental Health The initial test result is based on the ability of antibodies to recognize controlled substances in biological fluids. Cloudflare Ray ID: 766aadd95fc091e7 The MRO must disclose medical information provided by the individual as part of the testing verification process to a third party without the driver's consent. The specimen is not poured off from the DOT-mandated specimen. The collector is the one individual in the drug testing process who has direct, face to face contact with the employee. 21. If, after making three reasonable efforts within 24 hours (and documenting them), your DER is unable to contact the driver, The information is likely to result in the driver being determined to be medically unqualified under any applicable DOT agency regulation; or, The information indicates that continued performance by the driver in a safety-sensitive function could pose a significant safety risk; or. To assist the specimen collector in determining if your driver has attempted to dilute his/her specimen, a bluing agent must be added to the toilet water, and other sources of water (such as a sink or shower) should be turned off or taped to prevent use (if they are located within the privacy enclosure where urination occurs). 18. The temperature must be between 32 and 38 Centigrade (90 and 100 Fahrenheit). (The collector may first pour the requisite amount of urine into each bottle and then secure the lids/caps on each bottle.). The MRO must explain that, if further medical evaluation is needed for the verification process, the driver must comply with the MRO's request for this evaluation and that failure to do so is equivalent to expressly declining to discuss the test result. Medical Information Obtained From the Driver During the Verification Process. visit the Office of Drug and Alcohol Policy and Compliance websiteathttp://www.dot.gov/ost/dapc/. (2) Specimen ID number from the CCF and the donor SSN or driver ID number. The employer must be notified if the driver fails to report or arrives more than 30 minutes late for the appointment. Excess urine may be used to conduct clinical tests (e.g., protein, glucose)ifthe collection was conducted in conjunction with a physical examination required by a DOT operating administration's regulation. 0000002229 00000 n The SAP must establish a written follow-up testing plan for any driver who seeks to resume the performance of safety-sensitive functions. The combination of immunoassay screening with confirmation by gas chromatography/mass spectrometry (GC/MS) makes the possibility of error extremely remote. Share sensitive information only on official, secure websites. The laboratory must confirm all positive screens with GC/MS. You may wish to indicate on the back of your copy of the custody and control form any medications you are currently using. recommendations for education and/or treatment. For specific requirements, refer to 49 CFR subpart E. The urine specimen must be split and poured, except as noted in item 10 above, into two specimen bottles. The collector directs the employee to empty his or her pockets and display the items to ensure that no items are present that could be used to adulterate the specimen. The MRO may report negative results using an electronic data file; however, the report must contain, at a minimum, the information specified above. The non-DOT specimen is collected after the DOT specimen. If the volume is sufficient, the collector checks the box on the CCF (Step 2) indicating that this was a split specimen collection. It is also important to establish the exact purpose of each testing process so that your drivers are not confused or unclear about what is required of them by the DOT controlled substances testing regulations and procedures, versus additional requirements imposed by your company's policy. 3. The request must be made to the MRO, and the employer must ensure the test is conducted. Non-DOT Drug Testing: What You Need to Know - Employment Background The DOT drug test is a urine test, although the department requested a switch to the hair follicle test and is currently waiting for the law to be implemented. Work boots or cowboy boots do not have to be removed unless the collector has a reason to suspect that the employee has something in them, which may be used to adulterate or substitute a specimen. Contact Us. Also, at the direction of the specimen collector you must empty your pockets and display items to ensure that no items are present that could be used to adulterate the specimen. The driver will then attempt to provide a complete sample using a fresh collection container. You should also enter into a contract with a second laboratory for split-sample analysis, and to serve as a back-up in case problems arise with the first laboratory. If the temperature is within the acceptable range, the "Yes" box is marked in Step 2 on the CCF and the collector proceeds with the collection procedure. The DOT regulation requires an immunoassay test as the initial test. With a non-DOT urine drug test, the employer can choose to test for a wider range of drugs. Remove any unauthorized persons and materials that could be used to adulterate the specimen. Dot Urine Specimen Collection Guidelines File Name: dot-urine-specimen-collection-guidelines.pdf Size: 3365 KB Type: PDF, ePub, eBook Category: Book Uploaded: 2022-10-28 Rating: 4.6/5 from 566 votes. 5. Typically, collection sites are at physicians' offices, commercial collection sites, or a local hospital or clinic. Employers in non-DOT industries may consider urine drug tests for employees in safety sensitive or security sensitive roles. If the MRO concludes that there is a legitimate explanation for the driver's failure to contact the MRO within 72 hours, the MRO shall direct that the analysis of the split specimen be performed. SUBSTANCE ABUSE PROFESSIONAL (SAP), DOT regulation 49 CFR part 40, subpart O requires that any individual who has a verified positive controlled substances test result or has refused to be tested, must be immediately removed from his/her safety-. At the end of this chapter you will find a section titled "Regulatory Revisions," which discusses the old DOT and FMCSA regulations and the revised DOT and FMCSA regulations. The SAP must keep current on any changes to these materials. and testing process and turns these functions over to impartial outside technical persons who have no direct relationship with your drivers. > X6$ol&#$W3Bt l The certifying scientist's signature is omitted on the laboratory copy of the CCF for a positive, adulterated, substituted, or invalid test result. Specimen collection is the most critical aspect of the controlled substances testing program. responsible for receiving laboratory results generated by an employer's controlled substances testing program. Thepurpose of this review is to verify and validate test results. Provisions for donor privacy while he/she provides the urine specimen. When this occurs, the collector should use the following corrective procedures: (a)If the seal is broken while being removed from the chain of custody form or during. A metabolite is a modified form of a controlled substance that has been chemically altered by the body's metabolic system. This will be the primary specimen or "A" bottle. This trace levels being tested for have a wider range as well, searching for amphetamines, methamphetamines, cannabinoids, cocaine, opiates (Learn more in " An Introduction to Opiates and Drug Testing . Note: Part 40 requires a specific MRO's name and address on the CCF rather than the name of the clinic or medical facility. 4. An MRO is defined in the regulation as a licensed physician (M.D. Writing Instruments: a pen or other instrument suitable for making permanent markings on labels and seals and for legibly completing the urine CCF should be provided. Non-DOT Urine Specimen Collector Training Course Acceptable forms of identification include: (a) A photo identification (e.g., drivers license, employee badge issued by the employer, or any other picture identification issued by a Federal, state, or local government agency), or, (b) Identification by an employer or employer representative, or. If you use an off-site collection site staffed by medical/technical personnel, it must meet DOT requirements. A DOT drug test follows quite a thorough process and it could take a few days for the results to come through. If a laboratory courier hand-delivers the specimens from the collection site to the laboratory, the collector prepares the shipment as directed by the courier service. If the employee refuses to empty his or her pockets, this is considered a refusal to cooperate in the testing process. In the past, most errors in test results were the result of human error in specimen handling or documentation, both of which have been reduced in recent years by using detailed test protocols and stringent quality control checks. Note: If the employee refuses to sign the form or provide date of birth, printed name, or telephone numbers, the collector must make a notation on the "Remarks" line to that effect and complete the collection. If a driver requests an analysis of the split specimen within 72 hours of having been informed of a verified positive test, the MRO shall direct the laboratory, in writing, to ship the split specimen to another DHHS-certified laboratory for analysis. Successful students will be able to conduct the most common type of Drugs of Abuse (DoA) testing in use today. Note: The MRO copy (Copy 2) may be faxed to the MRO's secure fax machine, it may be scanned and the image sent to the MRO's secure computer, or it may be mailed or sent by courier to the MRO. The collector directs the employee to go into the room used for urination, provide a specimen of at least 45 mL, not to flush the toilet, and return with the specimen as soon as possible after completing the void. Thecollector, not the employee, must then remove the tamper-evident seals from the CCF and place them on each bottle, ensuring that the seal labeled "A" is placed on the primary bottle with at least 30 mL of urine and that the seal labeled "B" is placed on the bottle of 15 mL of urine. or D.O.) Reporting a Verified Positive Test Result, If, after appropriate review, the MRO concludes that no legitimate medical reason exists for a confirmed positive test, and that the. hb```b``- @1V (!y7TqsT7X`Al,&27lP2qusg(7.gjCw.wr\hG(vQc_yN}LovI^x>{KU\xQ|c=%o|1vr@qpDmF F)eBBq}@:U^ XnH professional (SAP) procedures, and service agents (SA) procedures. An SAP evaluation is required when a driver has violated FMCSA drug and alcohol regulations. Note: To safeguard employee's belongings, procedures may be established where the belongings are locked (at the collection site or in the bathroom) or other alternate methods may be developed. The employee must provide appropriate identification to the collector upon arrival at the collection site. If the specimen fails to meet sufficient volume or falls outside the acceptable temperature range, you will be required to undergo a second collection. 23. 13. DOT Rule 49 CFR Part 40 Section 40.33 - Transportation and Enter in the "remarks" line the findings concerningthe temperature. The wrong form used - (i.e. In addition, the minimum collection site facility specifications should be included in the contract. Join thousands of employment testing and employee wellness professionals. Single-Use Collection Cups: the cups must be individually and securely wrapped and shall be unwrapped in the presence of the driver at the time of specimen collection. 1. The procedure for collecting a urine specimen as outlined in 49 CFR Part 40 is very specific and . The FMCSA regulation requires that all controlled substances testing laboratory results be reviewed by a qualified MRO. Do not wait because the employee is not ready or states he or she is unable to urinate. United States Department of Transportation, National Registry of Certified Medical Examiners, ADA Requirements for Over-the-Road Bus Companies, Apply for a New USDOT Number and/or Authority, Pocket Guide to Large Truck and Bus Statistics, Consortium/Third-Party Administrators (C/TPAs). Tamper-Evident Sealing System: Preprinted labels and seals should be provided that reveal whether the specimen bottle has been opened. Changes in the sequence of these procedures, errors, or omissions in some of the steps may result in the collection being unacceptable for testing at the laboratory or the results being declared invalid upon review by the MRO. If the driver is unable to provide at least 45 ml, the collection site technician shall discard the insufficient specimen and instruct the driver to drink not more than 48 ounces of fluids during a period of up to 3 hours. If practical, the collector may permit the employee to wash his or her hands right after the employee gives the collection container to the collector (and the collector checked the temperature), provided the employee and the collector can still maintain visual control of the specimen collection container. Verify the identity of the driver through the use of an official photo identification card (CDL). 3. Do not unwrap or break the seal on any specimen bottle at this time. 1. Urine CCF: this form is used by the collector to document the exchanges of the specimen from the time of production by the donor until the test is completed. The employee must be present to observe the sealing of the specimen bottles. Each transfer of custody must be noted on the chain-of-custody portion of the urine CCF. Official websites use .govA .gov website belongs to an official government organization in the United States. 8. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Have the driver wash and dry his/her hands. carrier selected for specimen transfer. If the employee asks for a receipt for any belongings left with the collector, the collector must provide one. Whilst employees of DOT regulated companies must undergo DOT drug testing, non-DOT companies will have a broader range of drug testing options to choose from.. In all cases, the person who performs the collection must be properly qualified (see 49 CFR subpart C). %PDF-1.4 % The direct supervisor of the driver should not serve as the collection site person for a urine test, unless there is no other way to collect the specimen. 22. The collector directs the employee to read, sign, and date the certification statement and provide date of birth, printed name, and day and evening contact telephone numbers in Step 5 on Copy 2 of the CCF. Note: If the laboratory courier does not hand-deliver the specimens to the laboratory, but subsequently places the specimens into a commercial delivery system, the specimens must be placed into a shipping container to minimize damage in transit. If the driver cannot produce the CDL have the designated driver representative (DDR verify the driver. You should, therefore, ensure that the collection site personnel rigorously follow your guidelines for specimen collection. Note: The collector must not ask the employee to initial the labels/seals while they are still attached to the CCF; they must be initialed after they are placed on the bottles. If not based locally, have the MRO indicate how interviews with drivers will be conducted and how the MRO will coordinate with your Designated Employer Representative (DER). The collector will then send both specimens to the laboratory. If, after making three reasonable efforts within 24 hours (and documenting them), the MRO is unable to reach the driver directly, the MRO shall contact the DER, who shall direct the driver to contact the MRO within 72 hours. The collector must inspect the specimen for unusual color, presence of foreign objects or material, or other signs of tampering or adulteration (e.g., the specimen is blue, exhibits excessive foaming when shaken, or has smell of bleach). The FMCSA regulation requires testing for the following controlled substances (or their metabolites): marijuana, cocaine, opiates, phencyclidine (PCP), and amphetamines. Oral Fluid, Urine, and Hair Testing: What's the Difference? Dot Urine Specimen Collection Guidelines [PDF] - livefieldvisit.compassion Note: If the collection kit is sealed, the collection container must still be sealed or individually wrapped in a plastic bag or shrink wrapping; or must have a peelable, sealed lid or other easily visible tamper-evident system. 2168 0 obj <>stream If the specimen temperature is out of range, the collector must immediately collect a new specimen using direct observation procedures (see 40.67). If it's related to the drug testing industry, we can surely help. The specimen identification number on specimen bottle does not match the number on the CCF. This list may serve as a memory jogger in the event a Medical Review Officer (MRO) calls you to discuss the results of your test. beyond your control. chain-of-custody and laboratory procedures were correct, the MRO must report the verified positive test and the identity of the substance(s) to the employer or designated agent according to established company procedure and DOT regulations( 40.163.) Note: The collector should pay close attention to the employee during the entire collection process to note any conduct that clearly indicates an attempt to substitute or adulterate a specimen. dot-urine-specimen-collection-guidelines 4/7 Downloaded from livefieldvisit.compassion.com on November 6, 2022 by Arnold b Williamson Washington, DC 20590 United States. unauthorized persons are not present and that there are no unobserved entrance points. Urine Specimen Collection Guidelines - Transportation Federal CCF when collecting urine specimens for their workplace drug testing programs. Non-DOT Urine Specimen Collector Training is a 2-hour comprehensive online course covering the rules & regulations of instant and pre-employment drug testing. Email: ODAPCWebMail@dot.gov Phone: 202-366-3784 Alt Phone: 800-225-3784 Fax: 202-366-3897 If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services. Note: The employee may use soap and, if practicable, it should be a liquid or cream. The sealed specimen bottles remain with the collector. There is a greater opportunity for human error or compromising a driver's privacy and dignity in the collection process than anywhere else in the controlled substances.
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